MyCase Billing and Invoicing: Subscription Costs, LawPay Fees, and What You'll Actually Pay
MyCase billing features are included in all plans. The real cost question is LawPay: the 2.95% credit card fee and $2/eCheck fee that applies to every client payment. Here is how to model your true billing cost.
What's Included in MyCase Billing by Plan
| Billing Feature | Basic ($39) | Pro ($89) | Advanced ($109) |
|---|---|---|---|
| Time entry (manual and timer) | ✓ | ✓ | ✓ |
| Invoice creation | ✓ | ✓ | ✓ |
| Invoice send via email | ✓ | ✓ | ✓ |
| Invoice tracking and status | ✓ | ✓ | ✓ |
| Trust accounting entries | ✓ | ✓ | ✓ |
| LawPay payment links in invoices | ✕ | ✓ | ✓ |
| Online payment portal for clients | ✕ | ✓ | ✓ |
| Text invoice reminders | ✕ | ✓ | ✓ |
| Billing analytics by attorney | ✕ | ✕ | ✓ |
| AR aging reports per attorney | ✕ | ✕ | ✓ |
| Custom billing rate rules | ✕ | ✕ | ✓ |
LawPay Fee Structure (2026)
LawPay charges are separate from your MyCase subscription. These fees apply to all payments processed through LawPay.
LawPay Fee Examples by Monthly Collection Volume
| Monthly Collections | 100% Credit Card (2.95%) | 100% eCheck ($2/txn, avg $2k txn) | 50/50 Mix |
|---|---|---|---|
| $5,000 | $148/mo | $5/mo | $76/mo |
| $10,000 | $295/mo | $10/mo | $153/mo |
| $20,000 | $590/mo | $20/mo | $305/mo |
| $30,000 | $885/mo | $30/mo | $458/mo |
| $50,000 | $1475/mo | $50/mo | $763/mo |
| $100,000 | $2950/mo | $100/mo | $1525/mo |
eCheck estimate assumes average transaction of $2,000. Actual eCheck fees depend on transaction count, not volume.
Passing Payment Processing Fees to Clients
Most states permit attorneys to pass credit card surcharges to clients when properly disclosed. This can reduce LawPay's cost to near zero for the firm. However, specific state bar ethics rules apply.
Most US states (40+) permit surcharging when disclosed in the fee agreement. Check your state bar ethics opinion for specific language requirements.
Massachusetts and Connecticut prohibit credit card surcharges for legal services as of last available state bar guidance. Verify current rules with your state bar.
Practical guidance: Include a credit card surcharge disclosure in your engagement letter. LawPay supports surcharging at the platform level. Always confirm with a malpractice carrier before implementing. If you primarily collect by eCheck, the $2 flat fee is typically absorbed by the firm without disclosure complexity.
MyCase Accounting Add-on ($39/month)
The accounting add-on is separate from trust accounting (which is free) and separate from LawPay (payment processing). It adds firm-level bookkeeping.
Trust Accounting (free, all plans)
- ✓ Client trust ledgers (IOLTA)
- ✓ Deposits and disbursements by matter
- ✓ Three-way reconciliation
- ✓ Bar audit reports
Accounting Add-on ($39/mo flat)
- ✓ Firm P&L reporting
- ✓ Income by practice area
- ✓ Expense tracking and categories
- ✓ QuickBooks-style bookkeeping for firm
Billing and Invoicing FAQ
Is LawPay included in MyCase or separate?
LawPay is a separate service from MyCase. It integrates into MyCase's invoicing workflow at the Pro and Advanced tiers, but LawPay fees are billed directly by LawPay (an AffiniPay company), not by MyCase. You pay MyCase for the practice management subscription and LawPay separately for payment processing fees. There is no monthly LawPay gateway fee.
What payment methods can clients use through MyCase/LawPay?
Through LawPay integration (Pro tier and above), clients can pay via credit card (2.95% fee), debit card, and eCheck/ACH ($2 flat fee). LawPay does not process cryptocurrency or PayPal payments. Payments made by check or wire transfer are handled outside the MyCase platform and must be recorded manually as trust accounting entries.
Can I charge clients a credit card surcharge?
LawPay supports credit card surcharging. Most US states permit surcharging when properly disclosed in the engagement letter. However, Massachusetts and Connecticut prohibit attorney credit card surcharges as of the most recent state bar guidance. Always check your specific state's ethics rules and include appropriate disclosure language before implementing surcharging. Your malpractice carrier may also have requirements.
What is the difference between trust accounting and the accounting add-on?
Trust accounting (free on all plans) tracks client funds held in your IOLTA account: deposits, disbursements by matter, and three-way reconciliation required by bar rules. The accounting add-on ($39/month) tracks your firm's own business finances: P&L, income by practice area, business expenses, and firm-level bookkeeping. They serve completely different purposes. You need trust accounting for bar compliance. You need the accounting add-on (or QuickBooks) for firm financial management.