MyCase Pricing for Small Law Firms: 2-10 Attorneys, What You'll Actually Pay
For a 5-attorney firm, MyCase costs $195/month on Basic, $445/month on Pro, or $545/month on Advanced (all annual billing). Add paralegals and admin staff at the same per-user rate. Here is what that means by firm size.
Monthly Cost by Firm Size (Annual Billing)
Attorney seats only. Add $39/user/month for each paralegal or staff member.
| Firm Size | Basic ($39/user) | Pro ($89/user) | Advanced ($109/user) |
|---|---|---|---|
| 2 attorneys | $78/mo | $178/mo | $218/mo |
| 3 attorneys | $117/mo | $267/mo | $327/mo |
| 5 attorneys | $195/mo | $445/mo | $545/mo |
| 7 attorneys | $273/mo | $623/mo | $763/mo |
| 10 attorneys | $390/mo | $890/mo | $1090/mo |
Example: A 5-attorney firm with 2 paralegals on Pro (annual) = 7 users x $89 = $623/month. Add accounting add-on ($39 flat) = $662/month total.
Which Plan for Your Firm Type
2-3 attorney general practice
Multiple attorneys need intake forms and document templates to avoid duplicating effort across matters. The $50/user premium over Basic pays for itself when intake automation handles 5+ new clients per week across the firm.
3-5 attorney litigation firm
Litigation firms benefit from custom matter fields to track case stage, opposing parties, and key dates across multiple attorneys. Advanced reporting lets the managing partner see which attorneys are over- or under-billing and where bottlenecks are.
2-5 attorney estate planning or real estate
Document templates are the primary value driver for document-intensive practices. Intake forms standardise the client information collection process. LawPay integration (Pro tier) handles retainer payments and earnest money deposits correctly with trust account segregation.
Managing partner at 5+ attorneys
At 5+ attorneys, firm-level analytics become essential for practice management. Advanced reporting shows billing rate realisation, collection rates, and matter profitability by attorney. Custom fields support cross-practice-area matter tracking.
Hidden Costs to Budget For
LawPay Processing Fees
If your 5-attorney firm collects $100,000/month across all matters via credit card, LawPay fees run approximately $2,950/month (2.95%). Passing fees to clients via surcharge (legal in most states when disclosed) can eliminate this cost. See the billing and invoicing cost analysis for state-by-state surcharge rules.
MyCase Accounting Add-on: $39/month flat
The accounting add-on is a single $39/month charge regardless of firm size. Trust accounting is included free on all plans. The add-on is for firm-level P&L bookkeeping, expense categorisation, and financial reporting. Most small firms need this or QuickBooks; they are not both necessary.
Migration Time: 1-2 Weeks
For a multi-attorney firm migrating from another platform, budget 1-2 weeks for data migration and staff training. During this period, billing and time entry may need to be done in parallel systems. MyCase provides migration assistance but the calendar time cost should be factored in.
Small Firm vs Enterprise Legal Software
MyCase and Clio are the right tier for 2-25 attorney firms. Enterprise tools have very different cost structures.
| Software | Right For | Approximate Cost |
|---|---|---|
| MyCase, Clio, PracticePanther | 2-25 attorney firms | $39-149/user/mo |
| iManage, NetDocuments | Large firms (50+ attorneys) focused on document management | $100-300+/user/mo |
| Thomson Reuters HighQ | Enterprise firms with complex matter management needs | Custom (6-figure annual) |
No small firm (2-10 attorneys) should be evaluating iManage or HighQ. These platforms are priced and designed for large firm operations. MyCase and Clio cover the same needs at a fraction of the cost.
Small Firm FAQ
How much does MyCase cost for a 5-attorney firm?
A 5-attorney firm on MyCase Basic (annual billing) costs $195/month. On Pro it is $445/month. On Advanced it is $545/month. These figures cover attorney seats only. Add $39/user/month for each paralegal or staff member who needs access. A 5-attorney firm with 2 paralegals on Pro would pay $623/month (7 users x $89/user).
Is the MyCase accounting add-on per user or flat rate?
The MyCase Accounting add-on is a flat $39/month regardless of user count. A 10-person firm pays the same $39/month as a solo attorney for the accounting add-on. This makes it proportionally cheaper as the firm grows. Trust accounting -- the separate feature that handles IOLTA client funds -- is included free on all plans and is not the same as the accounting add-on.
Do paralegals need a full MyCase seat?
Yes. Paralegals, legal assistants, and administrators each need a full user seat at the same per-user rate as attorneys. There is no reduced-rate staff seat. A firm with 5 attorneys and 2 paralegals on Basic would pay 7 x $39 = $273/month on annual billing. Factor in all active users when budgeting, not just attorney headcount.
When should a small firm choose Advanced over Pro?
Choose Advanced when the firm has 3+ attorneys and the managing partner needs firm-level billing analytics, per-attorney productivity reporting, or custom matter fields. Advanced also adds e-signatures (useful for multi-attorney firms with many engagement letters) and text message campaigns. The $20/user/month premium over Pro is most justified at 5+ attorneys where reporting value scales with headcount.